Student Travel Guidelines

PRISM Students are eligible to receive up to $1,000 in reimbursements for travel expenses to present their work at scientific conferences and meeting. If you are planning to attend a conference or meeting, discuss your plans with your mentor, follow the guidelines described below, and download this checklist to guide you through the process.

  1. Only students presenting a poster or giving a talk at conferences will be eligible for funding.
  2. Students must declare their intentions to participate in a conference at least a month before the conference/meeting abstract submission deadline, so we can verify that we will have the funds to cover your travel. Do this via e-mail to Dr. Sanabria-Valentin (, and include the name of the conference, the abstract submission deadline, a link to the conference’s webpage, and a draft of the abstract you will be presenting. Please CC your mentor in this e-mail.
  3. Students must apply (and demonstrate that you have applied) to at least one of the three John Jay Travel Awards and, when available, a student travel award from the conference you will be attending. We will only fund students that do not get an external travel award. Save all documentation related to your application to travel awards, as you will need to submit it to PRISM.
    1. John Jay Travel Awards:
      1. John Jay Student Travel
      2. Cheryl Williams Student Presentation Scholarship
      3. JJC Young Scholars Award
    2. Each of these awards has different deadlines and requirements, so do not leave it for the last minute. We encourage you to apply to all three.
  4. Students who receive external travel awards that do not cover allĀ  travel expenses, should notify PRISM as we might be able to reimburse you for those.
  5. PRISM will no longer be able to give travel advances for student’s travel, except in exceptional cases. If we approve your advance, you must submit all paperwork at least six weeks before the conference begins.
  6. PRISM reserves the right to deny travel funds to students when deemed appropriate.

Once you receive confirmation from us you must submit your abstract to the conference and apply to the John Jay travel awards, and (if available) to conference travel awards. Please let us know as soon as possible if you did or did not receive a travel award.

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